Many instances may require you to find a file format that will guarantee that your documents remain intact and unmodifiable by any other person. In cases like this, your best solution is to convert Word to PDF, a read-only file format. By converting Word to PDF, your document will no longer have room for any edits and can only be opened in a read-only mode, mostly.
So, if you need to convert Word to PDF and share your PDF for any reason, including data integrity, or you made some modifications to a document and want to turn it back into PDF, the FormatPDF online PDF converter will do this easy, as you will see in the instructions below.
How To Convert Word to PDF
To convert Word to PDF, follow these quick steps:
- Open the FormatPDF online tool, and select the Convert Word to PDF tab.
- Click on the “Select Word file“ tab and upload the word file you want to turn to PDF by browsing your device or using the “drag-and-drop” for PC users.
- In the new window, click the Convert to PDF to convert Word to PDF instantly, and download it.
Differences Between PDF and Word File
Granted, PDF and Word files both exist as a large file format that serves an identical purpose to the extent of editing and viewing written documents. However, they are peculiar in their way with unique dissimilarities.
Firstly, they were created by two software giants; the PDF created and developed by Adobe Systems and the Word file by Microsoft, hence the name Microsoft Word. Each tech giant company also made document software for editing and reading their respective file format. So while PDF can be edited and viewed using Adobe’s Acrobat, the same can be done by Word files using Microsoft Word.
Other than this, we will take a closer look at their unique differences in two categories: platform profile and content delivery.
One of the most remarkable differences between PDF and Word is their platform’s features and editability. By the basis of their creation, PDF is a read-only file format created to be a delivery type of text that can reach every platform. This naturally limits the ability to edit documents in PDF, hence why many convert PDF to Word to make edits.
But on the other hand, Word files can be created and edited on Microsoft Word and stored as either a Word or PDF file. And, if there is any need to modify the file, you can do it using MS Word and save it again to your preferred format as it is designed for read-and-write.
So, when it comes to editing, MS Word provides the right avenue, and because of this, you can also find a tool for converting PDF to Word to aid any need for modification of the document.
Another significant difference between PDF and Word files is how they deliver content. Because documents made in MS Word can be easily edited by whoever, whenever they tend to be less accurate before they arrive at their destination; however, PDF will deliver the content in the way and manner it was created by the author. Since it has exclusive software rights, it must possess the correct setting in delivering content; otherwise, it will make changes by default.
To throw more light on this exclusive software rights, let us take the case of a font used to create a file as an example. If a PDF file is opened on a device with no availability of the font with which it was created, it will automatically pick another font the author didn’t choose. And this may pose problems for the receiver, especially in cases involving fonts that are particular to a brand’s identity.
All in all, regardless of their differences, PDF and Word file formats remain the best document formats for all your documents. Although each has its advantages and limitations, they are easy to use and access. However, PDF offers the best format for document security and content integrity.
Benefits of PDF
There are great benefits to storing a document as PDF, and many reasons to convert Word to PDF is a fantastic innovation.
Create and Share Files Easily
Creating PDF files is easy and can be done from a document’s native application or with any free PDF creator. You can also combine different data types on your PDF, including images, Excel spreadsheet, visuals, etc., into a larger PDF rich in media content.
Also, sharing PDF files is easy, and because the documents are saved as PDFs, the content will remain intact and viewed as intended by the author irrespective of OS or device.
Total Control and Visibility
Especially in cases of sensitive documents such as reports and contracts, PDF offers total control and visibility. Because they are the only read-only format whose contents cannot be modified without leaving a footprint, most teams rely on PDFs to exchange sensitive documents. This way, they can track every change or modification made in the document and maintain control over their document.
One of the unique benefits of PDF is its eSigning feature. PDF remains the only file format that enables e-signing, which is as legal as a handwritten signature. This feature facilitates faster paperwork turnaround and increases revenue by accelerating the business close rate by over 80%.
Also, many PDF users sometimes include digital signature functionality to increase security over the documents. This encryption technology offers another layer of authentication to the e-signature, ensuring that the name appended on the dotted line remains authentic and unaltered.
Compact File Size
Another advantage of PDF is its ability to be compressed to a smaller, compact size. For example, PDF users can reduce the size of a PDF file up to 25% without altering its content or appearance using PDF compressors.
This is one of the reasons users seek to convert Word to PDF: They are natively smaller and can be compressed further to save space, bandwidth cost, and improve SEO if shared online, etc.
To avoid security breaches and foul play, ensuring the integrity of your document must take priority. And because of the impeccable security and content integrity it provides, many businesses and top-tier agencies rely on PDFs to store, exchange, and distribute sensitive and highly classified documentation.
So, PDF is an innovative file format that offers many outstanding and unique benefits other file formats do not. And converting Word to PDF is quick and easy using the tool and following the steps we enumerated in this study.